Data for Student Success
VCCS leaders and faculty have access to tremendous amounts of data on students and the pathways that they follow from the moment they apply to attend one of our colleges through to completion of degrees, certificates and credentials to their choices for additional education to their performance in the workforce.
Every year the VCCS creates many aggregate reports on students, courses and programs. These are available in the UT21 drives, as well as in the ASR site on Buzz. Contents of these reports can be found below.
While historical data is useful to understand trends, faculty and administrators often want and need current information in order to make fast decisions. Quinn is the VCCS decision support system, a data warehouse refreshed nightly from the PeopleSoft Student Information System, Administrative Information System and Human Resource Management System.
Leaders, faculty, and staff can request access to one of four different modules: student, financial aid, finance, and human resources. This access is granted by their college’s Chief Information Security Officer. For student data, request access to the “Quinn Student User Role”, for example.
Student data dashboards have been created to provide data based on the loss-momentum framework.
On the Connection Dashboard:
- Admission and Admit Type Snapshot
- Admissions Yields by Aid Offered and Accepted
- Admission Yield by Total Aid Accepted
- Dual Enrollment Stats
- Enrollment Snapshot
- Enrollment Demographics
- Enrollment by Ethnicity and Gender
- Students by Degree Type and Academic Plan
- Students by Academic Plan
- High and Low Program Enrollments
- Enrollment History
- Courses by Instructors
- Course Registration Summary by Instructor and Course
- Registration History
- Disbursement by Disbursement Period
- Developmental Education
- Key Trends – Course Measures
On the Progress Dashboard:
- Returning by Award Type and Source
- Returning by Admit Type and Accepted
- SAP Status Trend by Institution
- Course Registrations by Student Performance
On the Completion Dashboards:
- Awards by Federal ID
- Awards by Type and Source
System Metrics Data
Achieving the VCCS strategic goal of tripling annual credentials earned by VCCS students requires colleges to enroll and retain more students, and provide them with pathways for earning degrees, certificates and credentials with value in the workforce. To help monitor progress toward this strategic goal, the State Board for Community Colleges (SBCC) has adopted biennial metrics, called Chancellor’s Objectives. The Chancellor’s Objectives are based on the Loss-Momentum Framework, with additional objectives for improving sustainability and affordability. Progress toward the objectives are reviewed and evaluated annually by the SBCC and the Chancellor.
By 2020, the VCCS will award 20% of the annual state allocation funding to colleges based on performance funding measures based on the Loss-Momentum Framework. Colleges are awarded points based on the progress, retention, completion and transfer of their students.
Other Important Data Sources
Data Sources You Should Know
SCHEV collects data from all colleges in Virginia and shares this data through its website. In addition to enrollment and completion data, VCCS faculty and leaders may be interested in the following dashboards.
VDOE provides data on enrollment and graduation of P-12th-grade students by state, county/city, district and school. Additionally, they match high school graduate data with the National Student Clearinghouse data to show generally where students attend college.
Faculty and staff interested in comparing colleges on the national level may wish to use IPEDS comparison tools.
The VCCS has enjoyed a long relationship with the Community College Research Center (CRCC) at Teachers at College in Columbia University. CCRC has studied developmental education, online education and the impact of degrees and certificates on wages and earnings in the VCCS. Below are several key reports based on VCCS data that leaders may find useful.